Track every dollar without the spreadsheet headache
Expense tracking, categorization, and financial visibility, connected to your billing and payroll data.
Expense Management
Track and categorize center expenses
Expenses MTD
Pending
Budget Left
Receipts
Monthly Expenses
By Category
Recent Expenses
| Description | Category | Amount | Date | By | Receipt |
|---|---|---|---|---|---|
| Art Supplies | Classroom | $124.50 | Mar 3 | Ms. Davis | ✓ |
| Groceries — Whole Foods | Food Program | $342.18 | Mar 2 | Sarah Johnson | ✓ |
| First Aid Kit Refill | Health | $67.90 | Mar 1 | Mr. Garcia | ✓ |
| Printer Paper & Toner | Office | $89.99 | Feb 28 | Sarah Johnson | Missing |
| Playground Mulch | Facilities | $450.00 | Feb 27 | Sarah Johnson | ✓ |
| Staff Training | Prof. Dev | $199.00 | Feb 25 | Sarah Johnson | ✓ |
Every dollar tracked from receipt to report
Receipt Capture
Snap and auto-categorize receipts
Tap to scan receipt
or drag image here
Snap a receipt. The rest is automatic.
Point your phone at a receipt and Prece reads the vendor, date, total, and category using AI. Review the auto-filled fields, tap save, and the expense is logged, with the receipt image attached permanently.
Expense Approval Flow
Review and approve submitted expenses
Staff submit. You approve. Everyone stays accountable.
Staff submit expenses from their phone. You review each one with the receipt attached, approve or reject with one tap, and everything flows into your financial reports. No more shoeboxes of receipts at month-end.
Budget vs Actual
Track spending against monthly budgets
Budget by Category
Know where you stand against budget, right now, not next month.
See your monthly budget, what you've spent, and what's remaining, broken down by category. Progress bars turn amber when you're approaching limits. Make spending decisions with current data, not last month's.
Category Breakdown
Detailed spending analysis by category
Spending by Category (6 months)
| Category | This Month | Last Month | Change |
|---|---|---|---|
| Food Program | $1,460 | $1,520 | -4% |
| Classroom | $845 | $780 | +8% |
| Facilities | $690 | $950 | -27% |
| Office | $450 | $410 | +10% |
| Prof. Dev | $397 | $240 | +65% |
Understand where every dollar goes.
Drill into spending by category, compare month-over-month, and spot trends. See that supply costs jumped 8% this month or that facility spending dropped 27%. The data is there: use it to negotiate, plan, and save.
Vendor Management
Track spending by vendor
Know your vendors. Negotiate from strength.
See total spending by vendor, number of orders, and frequency. Know that you spent $4,120 with a supplier this quarter across 12 orders. Use that data to negotiate bulk pricing or find better alternatives.
Before vs After
A quick comparison of the workflow impact.
- Expenses tracked in spreadsheets or paper folders
- Receipts scattered across email, desks, and envelopes
- Budget status unknown until end-of-month reconciliation
- Financial reports assembled manually from multiple sources
- All expenses logged and categorized in one system
- Receipts attached directly to each expense record
- Live budget tracking with alerts before you overspend
- Reports generated on demand with accurate, connected data
FAQ
Ready to stop chasing receipts?
See how Prece tracks every dollar from receipt to report, with approvals built in.